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Balancing the human resources requirements of 162 restaurants across New Zealand became a whole lot easier for McDonald's thanks to the adoption of Promapp.

The human resources team of McDonald's deals with the daily people needs of the organisation and its 9,000 employees nationwide. This includes providing HR support and guidance to individual franchisees and restaurant managers for a range of employment focused procedures and protocols.

"We already had an online tool for managing employment issues, but no dedicated processes. When evaluating options, we knew that it had to be simple – our people in the restaurants wouldn't use process management systems if they weren't completely user friendly," says Josephine.

Promapp's unique cloud based process management solution, offered a simple drill down system incorporating processes, work instructions and relevant documentation like forms and proforma letters. For McDonalds it also became a central storeroom for all process related information which is easy to search and navigate.

For human resource practitioners, Promapp provides the ability to clearly lay out processes for employee management – from hiring staff to dealing with misconduct or breach of behaviour, with the ability to attribute necessary documentation to each stage.

"A major advantage of Promapp has been having the process and documents aligned at the various stages of each employee relations situation. For example, if a letter is required, the restaurant manager can clearly see which letter is aligned with the relevant process, making their life easier and avoiding confusion," says Josephine.

All processes are updated online

Promapp allows all processes to be changed live, on the system itself - a significant benefit for situations like legislation change where applying an old version of a process may break the law.

With Promapp, when processes are changed, the online process is immediately live, removing the possibility of outdated documentation or reference material being used.

Each old version of the process is automatically stored in the change log along with the author's name, date and reason for change. Although McDonald's initially intended to use Promapp purely as an employment relations tool, it has now now been extended across other HR functions.

"We quickly realised the positive impact it could have across other HR functions. Procedure is critical in HR and is often coupled with sometimes complex legal material – Promapp provides the ability to map this out for a range of functions, with complete clarity.

For us, this now ranges from mapping processes for absenteeism right through to informal coaching. "As the company's HR team, we provide an important resource to our restaurant managers at the end of the phone, and Promapp doesn't replace this need.

It does however give our restaurant managers added efficiency and confidence in what they're doing," adds Josephine. "We often hear now that they feel more confident dealing with the employee matters and they know where to go for information – this is all possible thanks to Promapp."

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